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It is worth noting that Japanese employment law is complicated and sometimes confusing. The complexity of withholding tax, workforce regulations, and national mandatory benefits causes many challenges for foreign companies when setting up payroll for their employees without a legal entity in Japan. In order to help clients to onboard their employees as soon as possible without worrying about all complex employment regulations, NNRoad and its local professionals provide the Employer of Record service for those who want to hire employees and run payroll without establishing a legal entity in Japan. In this situation, NNRoad and its professionals will act on your behalf as a legal employer of your employees in terms of performing key duties and making payment of mandatory deductions.

  • Engaging employees through local labor contracts including contract administration, engagement, extension termination and conversion to a permanent hire.
  • On-boarding and off-boarding employees following a local practice.
  • Registration of employees with social security board and paying all legally required taxes and social contributions for employees.
  • Complete payroll solution and mandatory benefit administration.
  • Employee management according to local laws, including employee record, timekeeping, bonus and allowance management, expense and claims, and leave employee database management.
  • Payment management, including invoicing customers/clients and salary payment.

After finishing all legal procedures required for the establishment of your business in Japan, the next hurdles are the process of hiring staffs, setting up the employment regulatory framework as well as employer’s obligations. Trying to stay on top of all the employment laws can become a burden for companies to stay compliant. NNRoad with a team of dedicated experts will assist you with all payroll and employment-related support services. We make payroll and HR management easy for you in terms of processing payroll, taxation, social labor security matters, as well as offering additional advice and guidance for any inquiries.

  • Registering and de-registering the necessary company and personnel information for payroll calculation in the payroll software and system.
  • Calculation of gross salary, salary deductions (e.g. tax, social contribution, and other deductions), and net salary based on the pre-agreed format.
  • Registering Labor Insurance together with social insurance registration and remitting to Japanese government agencies.
  • Providing electronic pay-slip to each employee.
  • Payroll Disbursement - Issuing payment invoice to the Company for payroll distribution to employees.
  • Providing payroll withholding tax returns, if required.